Planning an end of the year celebration can be a great way to include parents in the results of the school year. Some schools have curriculum fairs while others have family picnics or parties. If you would like to include your students’ families in on the festivities, keep the five steps below in mind to help you get (and keep!) things organized.
End of the Year Party Planning Must Haves
1. Party Invitations
Instead of worrying about sending paper invitations, if you communicate with parents’ via email, send an evite. An electronic email invitation will make it easy to track who is coming and who cannot attend. It will also save you time creating invitations and save you money since mailing them will not be necessary.
2. Party Preparation
At the end of the year party, parents will most likely want to see what their child has created and been working on. Now is the perfect time to gather those loose papers and portfolio work to send home on party day/night. Have students help you organize the papers and projects so that they can share them with their families and be prepared to take them home when the celebration is over.
3. Celebration Agenda
Parties where families are invited should definitely have an agenda. It can be as simple as allotting time for a welcome, portfolio review and class tour, and refreshments, but it will give parents and students an idea of what is expected and when. Keep the agenda posted on the white board for all to see.
4. Party Refreshments
A party or celebration is just not the same without refreshments. Be sure to assign one or two parent helpers to assist you with planning for and preparing refreshments. Make the cut off RSVP deadline a week before the event so that enough treats can be prepared.
5. Put on Your Party Hat!
It can be easy to get caught up in the hustle and bustle of the end of the year, but take the time to really enjoy the accomplishments of your students. Have fun!